Privacy Policy
Last updated: 27 October 2026
Female Product Lead (FPL) is committed to protecting your privacy and handling your personal information responsibly.
This Privacy Policy explains what information we collect, how and why we use it, when information may be shared, and the rights you have in relation to your personal information.
It applies when you visit our website, join our community, participate in our events or mentoring programme, complete our surveys, enter our prize draws, or otherwise interact with FPL.
1. Who We Are
Female Product Lead is a community working to clear the path to inclusive product leadership.
FPL operates as a Community Interest Company (CIC), a not-for-profit organisation established to deliver community benefit.
For the purposes of applicable data protection legislation, the organisation responsible for your personal information is:
Legal name: The Female Product Lead
Company number: 16233895
Privacy contact: info@femaleproductlead.com
In this Privacy Policy, "FPL", "we", "us" and "our" refer to this organisation.
2. What Information We Collect
The information we collect depends on how you interact with FPL.
Community Membership
When you join our community, we collect information you provide, which may include your name, email address, professional background, job title, interests and other membership details.
We use this information to administer membership, maintain our community records, communicate with members and support the activities we provide.
We store membership information using Baserow.
We retain membership information for as long as you remain a member of the FPL community. When your membership ends, we will delete your membership information unless we have a legitimate reason or legal obligation to retain specific information for longer.
Events and Activities
When you register for or participate in an FPL event, we may collect information such as your name, email address and registration details.
Event registrations may be managed through Luma.
We use this information to administer events, communicate with attendees and manage event-related activities.
Where an event involves a sponsor or host who will receive attendee information, this will be explained through the relevant event registration information.
Mentoring Programme
If you participate in our mentoring programme, we may collect information about your professional background, experience, goals and mentoring preferences.
We use this information to facilitate mentoring matches, administer the programme and support mentoring relationships.
We retain mentoring information for as long as necessary to administer the programme and maintain relevant records, taking account of whether you remain an active participant and any applicable retention requirements.
Surveys and Impact Reporting
We may invite members, event attendees, mentors, mentees and other members of our community to complete surveys and questionnaires.
We use survey feedback to understand people's experiences, evaluate our activities, improve our work and measure the difference FPL makes.
As a Community Interest Company, we also use impact findings to demonstrate our community benefit, meet applicable reporting obligations and support applications for grants and other funding.
Our surveys are designed to be anonymous unless you choose to provide personal information, for example, because you would like us to contact you privately or have information shared in a particular way.
Where responses are genuinely anonymous and cannot reasonably be linked to an individual, they are not personal data under UK GDPR.
If you voluntarily provide your name, email address or other identifying information, we will use it for the purpose explained when you provide it.
We store survey information using Baserow.
Prize Draws
Where we offer a prize draw, we may collect your name and email address to administer the draw, select and contact winners, check eligibility and arrange delivery or redemption of prizes.
We will explain the relevant entry requirements and how your information will be used when you enter.
Entering a prize draw does not automatically subscribe you to marketing communications.
Website Information and Cookies
We do not use advertising cookies.
Our website or the third-party platforms we use may employ essential cookies or similar technologies needed for their operation. Other non-essential technologies may also be used depending on the relevant platform and its settings.
Where required, consent will be requested before non-essential cookies or similar technologies are used.
3. How We Use Your Information and Our Lawful Bases
We only process personal information where we have an appropriate lawful basis under applicable data protection legislation.
Depending on the activity, we may rely on the following lawful bases.
Legitimate interests
We may use this basis where processing is necessary for our legitimate interests and those interests are not overridden by your rights and freedoms.
Our legitimate interests include administering our community, maintaining membership records, improving our activities, understanding our community's needs, measuring our impact and demonstrating the value of our work.
Where we rely on legitimate interests, we consider the necessity and proportionality of the processing and the potential impact on individuals.
Contractual necessity
We may rely on this basis where processing is necessary to provide a service or fulfil an arrangement you have requested, such as administering membership or a prize draw where the relevant legal conditions are met.
Legal obligation
We may process personal information where necessary to comply with a specific legal obligation, including applicable reporting or record-keeping requirements.
Consent
Where appropriate, we may rely on your consent for a particular use of personal information. Where we rely on consent, you can withdraw it at any time.
The lawful basis depends on the specific purpose and circumstances. We do not assume that one lawful basis applies to every activity.
4. How We Use Survey Responses and Report Our Impact
Your feedback helps us understand what is working, where we can do better and how we can continue clearing the path to inclusive product leadership.
We may use survey findings to:
Understand the experiences and needs of our community.
Evaluate the effectiveness of our events, mentoring and other activities.
Identify opportunities to improve our work.
Measure and report on our community impact.
Inform our future plans and decisions.
Support grant applications and other funding opportunities.
Prepare impact reports, presentations and communications about our work.
We aim to use aggregated or anonymised findings wherever possible.
We will not publish identifiable personal information, individual testimonials or identifiable quotations without an appropriate lawful basis and, where required, your permission.
If you choose to provide your details so that we can contact you privately, we will use those details for the purpose explained when you provide them.
If you choose to provide information for sharing, we will explain the intended use and handle it accordingly.
We take care when using free-text responses, as information in a comment or personal story may identify someone even if their name is removed.
5. Sharing Information with Event Sponsors and Hosts
FPL does not sell personal information.
The personal information we share with event sponsors or hosts is limited to attendee names and email addresses collected through Luma for the relevant event, where the applicable arrangements and privacy information explain that sharing.
We do not share survey responses, membership records or other personal information with event sponsors or hosts as a general practice.
We do not otherwise provide personal information to third parties except where necessary for our service providers to operate the platforms we use, where you have given appropriate permission, or where disclosure is legally permitted or required.
Where sponsors or event hosts receive attendee information, they may have their own responsibilities under applicable data protection legislation. Any further use of attendee information, including marketing, must have an appropriate lawful basis and comply with applicable requirements.
6. Third-Party Platforms
We use third-party platforms to support our activities, including:
Baserow: To collect and store membership information and survey data.
Luma: To manage event registrations and associated attendee information.
These providers may process information in accordance with their own terms, privacy policies and contractual arrangements with FPL.
We take reasonable steps to ensure that personal information handled by providers on our behalf is appropriately protected.
Some providers may store or process information outside the United Kingdom. Where personal information is transferred internationally, we will take the steps required by applicable data protection legislation to ensure appropriate safeguards are in place.
7. How We Protect Your Information
We take appropriate technical and organisational measures to protect personal information against unauthorised access, unlawful processing, accidental loss, destruction or damage.
We use third-party platforms to support our activities and take reasonable steps to ensure that personal information is handled securely.
However, no method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.
8. How Long We Keep Your Information
We retain personal information only for as long as necessary for the purpose for which it was collected, taking account of any applicable legal or regulatory requirements.
Our general approach is as follows:
Membership information: Retained while you remain a member of the FPL community, then deleted unless specific information needs to be retained for a legitimate reason or legal obligation.
Mentoring information: Retained for as long as necessary to administer the programme and maintain relevant records.
Survey responses: Anonymous responses may be retained for ongoing impact measurement and reporting. Where a response includes personal information, we retain that information only for as long as necessary for the stated purpose.
Prize draw information: Retained for as long as necessary to administer the draw, contact winners, arrange prizes and deal with related queries or obligations.
Event registration information: Managed in accordance with the relevant event arrangements and any applicable retention requirements.
Where personal information is no longer required, we will take appropriate steps to delete it or anonymise it securely.
9. Your Data Protection Rights
Depending on the circumstances and applicable law, you may have the right to:
Request access to the personal information we hold about you.
Ask us to correct inaccurate or incomplete information.
Request deletion of your personal information where the legal conditions for erasure are met.
Request that we restrict the processing of your information in certain circumstances.
Object to processing based on legitimate interests in certain circumstances.
Request data portability where the relevant legal conditions apply.
Withdraw consent where we rely on consent as our lawful basis.
These rights are subject to applicable legal conditions and exceptions. We may need to retain certain information where required by law or where another lawful reason for retention applies.
Where survey responses are genuinely anonymous and cannot reasonably be linked to you, we may not be able to identify or retrieve your individual response.
To exercise your rights or ask a question about how we use your personal information, please contact us using the details in the "Who We Are" section.
You also have the right to complain to the UK Information Commissioner's Office (ICO) if you believe your personal information has been handled unlawfully.
You can find information about making a complaint on the ICO's website: https://ico.org.uk/make-a-complaint/
10. Third-Party Websites
Our website and communications may contain links to third-party websites or platforms.
Those organisations have their own privacy policies and data handling practices. We encourage you to review their policies when using their services.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our activities, the services we use, applicable legislation or our data handling practices.
When we make changes, we will update the date at the top of this page. Where required, we will take additional steps to inform affected individuals of significant changes.
We encourage you to review this page periodically.
12. Contact Us
If you have questions about this Privacy Policy, how we use your personal information or how to exercise your data protection rights, please contact:
Female Product Lead
Legal name: [Insert FPL's full registered company name]
Email: [Insert privacy contact email address]
Website: https://www.femaleproductlead.com